Unilever Executive Assistant - ICE Cream President
Unilever Executive Assistant - Ice Cream President in Rotterdam , Netherlands
UNILEVER IS LOOKING FOR AN EXECUTIVE ASSISTANT WORKING FOR THE ICE CREAM PRESIDENT
Location: Weena, Rotterdam with intent to move to Amsterdam in 2025
Full time
Salary: 44-60 K gross per year depending on background and experience.
A job at Unilever means working with purpose in an inclusive and diverse culture. We think all roles can be made flexible and believe in an approach to getting work done that allows any employee to work anytime, from anywhere.
ABOUT UNILEVER
With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.
At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don't believe in the 'one size fits all' approach and instead we will equip you with the tools you need to shape your own future.
We want our business to flourish, and we know that our success depends on others flourishing around us. That's why our purpose is to make sustainable living commonplace, and why sustainable, long-term growth is at the heart of our business model.
ABOUT ICE CREAM:
We spark moments of happiness for people and within the communities where we operate. As ice cream makers we are serious about happiness. With warm hearts, we create the coolest products. We are the proof that an unbroken chain of happier people works - for a happy planet and winning smiles.
As the largest ice cream company in the world, we have over 100 years of experience in delivering smiles, and we plan to continue this for many more years to come, with our people and planet first.
We have 35 brands, including 3 one billion Euro brands (Magnum, Wall's, Ben & Jerry's), in over 60 countries. All driven to spread happiness through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on our where to play and how to win.
The Ice Cream business has a global footprint and will require an Executive Assistant who interacts regularly with a very international network both internally and externally.
In return, you will have the opportunity to join a great team, where we are committed to driving joy in the day-to-day as well as supporting all employees' developments in line with their own personal ambition.
RESPONSIBILITIES:
• Effective Diary Management: help the Ice Cream President become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the President's schedule goes smoothly, as well as pivoting and changing where needed.
• Event Management: Arrange conferences, workshops, and special events for the Ice Cream Executive Team including venues, travel, entertainment etc.
• Support the Ice Cream President in preparation and follow-up of their team meetings.
• Effective communication with external contacts at a senior level and organisations that involve the Ice Cream President's participation.
• Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
• Prepare presentations as required.
• At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
• Ensure all approvals completed within time frames for expenses on all relevant systems.
• Working knowledge of all Unilever's policies and procedures.
• Paying invoices for relevant suppliers
• Raise purchase orders as requested by Ice Cream President through Coupa and process relevant invoices.
• Ad-hoc jobs for LT and assist other members of the department when the need arises.
• Organise Ice Cream President's domestic and international travel, accommodation and hire cars.
ACCOUNTABILITIES:
• Contributes to the effectiveness and efficiency of the work done by the Ice Cream President by providing a high level of assistance and support in the diversified range of activities for the Ice Cream President.
• Facilitates the effective operation of the work environment by:
• relieving the Ice Cream President of routine administrative tasks
• screening visitors
• maintaining records
• Promotes efficient time management by:
• arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc
• ensuring attendance of the Ice Cream President at meetings on schedule with adequate preparation and information
• Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the Ice Cream President, taking necessary follow-up action and preparing progress reports as required.
• Provides effective secretarial support by performing all general secretarial duties.
REQUIRED EXPERIENCES AND ATTRIBUTES:
• This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization.
• Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organization.
• Initiative to think proactively how to support the Ice Cream President and the leadership team to be as efficient as possible in using their time.
• Be flexible, agile, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
• Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.
• You must be trustworthy, sensitive, and discreet when exposed to confidential information.
• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.
• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.
WHAT IS IN IT FOR YOU?
Unilever is the place where you can be yourself and bring your purpose to life with the work that you do - creating a better business and a better world. We offer an exciting & dynamic work environment where you can make things happen. Furthermore, we offer some great reward and benefits!
• Attractive total remuneration package; excellent company pension, bonus, share scheme.
• Flexible cross-disciplinary career opportunities and a wealth of training opportunities & wellbeing resources whenever and wherever.
• Plenty of company-paid holidays to further ensure your work-life balance is maintained.
• We encourage an inclusive culture, which comes to life with interchangeable public holidays, paid paternity leave of 6 weeks and our transgender policy.
• Under the Hybrid Working principles, you will be expected to spend a minimum of 40% in the office or at customers, suppliers or partners to connect and collaborate. For the time you work from home, we will ensure you are well equipped.
• Informal culture and being the first one trying our new products.
• My Fitness Plan (reduction on your Fitness Subscription).
• Home work allowance
• Company laptop and mobile phone
• Green Mobility Policy.
EXCITED?
Join Unilever and our team! To apply, you must do so online. Please do not forget to upload your CV and a motivation letter. Your application will be reviewed against our requirements and we will be in touch shortly after the closing date to provide you with an update on the status of your application.
Please note this is a Direct Search led by Unilever.
Equal Opportunity Employer: Unilever is an Equal Opportunity Employer.
By highlighting the gender diversity at the workplace, Unilever encourages women equally men to apply.
UNILEVER IS LOOKING FOR AN EXECUTIVE ASSISTANT WORKING FOR THE ICE CREAM PRESIDENT
Location: Weena, Rotterdam with intent to move to Amsterdam in 2025
Full time
Salary: 44-60 K gross per year depending on background and experience.
A job at Unilever means working with purpose in an inclusive and diverse culture. We think all roles can be made flexible and believe in an approach to getting work done that allows any employee to work anytime, from anywhere.
ABOUT UNILEVER
With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.
At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don't believe in the 'one size fits all' approach and instead we will equip you with the tools you need to shape your own future.
We want our business to flourish, and we know that our success depends on others flourishing around us. That's why our purpose is to make sustainable living commonplace, and why sustainable, long-term growth is at the heart of our business model.
ABOUT ICE CREAM:
We spark moments of happiness for people and within the communities where we operate. As ice cream makers we are serious about happiness. With warm hearts, we create the coolest products. We are the proof that an unbroken chain of happier people works - for a happy planet and winning smiles.
As the largest ice cream company in the world, we have over 100 years of experience in delivering smiles, and we plan to continue this for many more years to come, with our people and planet first.
We have 35 brands, including 3 one billion Euro brands (Magnum, Wall's, Ben & Jerry's), in over 60 countries. All driven to spread happiness through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on our where to play and how to win.
The Ice Cream business has a global footprint and will require an Executive Assistant who interacts regularly with a very international network both internally and externally.
In return, you will have the opportunity to join a great team, where we are committed to driving joy in the day-to-day as well as supporting all employees' developments in line with their own personal ambition.
RESPONSIBILITIES:
• Effective Diary Management: help the Ice Cream President become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the President's schedule goes smoothly, as well as pivoting and changing where needed.
• Event Management: Arrange conferences, workshops, and special events for the Ice Cream Executive Team including venues, travel, entertainment etc.
• Support the Ice Cream President in preparation and follow-up of their team meetings.
• Effective communication with external contacts at a senior level and organisations that involve the Ice Cream President's participation.
• Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
• Prepare presentations as required.
• At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
• Ensure all approvals completed within time frames for expenses on all relevant systems.
• Working knowledge of all Unilever's policies and procedures.
• Paying invoices for relevant suppliers
• Raise purchase orders as requested by Ice Cream President through Coupa and process relevant invoices.
• Ad-hoc jobs for LT and assist other members of the department when the need arises.
• Organise Ice Cream President's domestic and international travel, accommodation and hire cars.
ACCOUNTABILITIES:
• Contributes to the effectiveness and efficiency of the work done by the Ice Cream President by providing a high level of assistance and support in the diversified range of activities for the Ice Cream President.
• Facilitates the effective operation of the work environment by:
• relieving the Ice Cream President of routine administrative tasks
• screening visitors
• maintaining records
• Promotes efficient time management by:
• arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc
• ensuring attendance of the Ice Cream President at meetings on schedule with adequate preparation and information
• Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the Ice Cream President, taking necessary follow-up action and preparing progress reports as required.
• Provides effective secretarial support by performing all general secretarial duties.
REQUIRED EXPERIENCES AND ATTRIBUTES:
• This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization.
• Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organization.
• Initiative to think proactively how to support the Ice Cream President and the leadership team to be as efficient as possible in using their time.
• Be flexible, agile, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
• Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.
• You must be trustworthy, sensitive, and discreet when exposed to confidential information.
• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.
• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.
WHAT IS IN IT FOR YOU?
Unilever is the place where you can be yourself and bring your purpose to life with the work that you do - creating a better business and a better world. We offer an exciting & dynamic work environment where you can make things happen. Furthermore, we offer some great reward and benefits!
• Attractive total remuneration package; excellent company pension, bonus, share scheme.
• Flexible cross-disciplinary career opportunities and a wealth of training opportunities & wellbeing resources whenever and wherever.
• Plenty of company-paid holidays to further ensure your work-life balance is maintained.
• We encourage an inclusive culture, which comes to life with interchangeable public holidays, paid paternity leave of 6 weeks and our transgender policy.
• Under the Hybrid Working principles, you will be expected to spend a minimum of 40% in the office or at customers, suppliers or partners to connect and collaborate. For the time you work from home, we will ensure you are well equipped.
• Informal culture and being the first one trying our new products.
• My Fitness Plan (reduction on your Fitness Subscription).
• Home work allowance
• Company laptop and mobile phone
• Green Mobility Policy.
EXCITED?
Join Unilever and our team! To apply, you must do so online. Please do not forget to upload your CV and a motivation letter. Your application will be reviewed against our requirements and we will be in touch shortly after the closing date to provide you with an update on the status of your application.
Please note this is a Direct Search led by Unilever.
Equal Opportunity Employer: Unilever is an Equal Opportunity Employer.
By highlighting the gender diversity at the workplace, Unilever encourages women equally men to apply.
Mis geen nieuwe vacatures!
Meld u nu aan en ontvang de nieuwste Administrative Assistant vacatures in Rotterdam
Het is gratis en je kunt e-mailupdates op elk moment uitschakelen