HR Assistant

For the European Medicines Agency we are looking for a HR Assistant in the Talent Acquisition Business unit!

What are you going to do?

Role summary:

Administration support of Traineeship Programme and Selection process within EMA.

Standard role duties & responsibilities:

• Responsible for delivery of operational activities relevant to the area of expertise.
• Responsible for operational delivery of programmes, projects, initiatives, strategies, risk assessment, tools and opinions, in a result orientated and compliant way and within the parameters of the legal framework.
• Update and maintain of the relevant databases and records accordingly and in line with the applicable standards.
• Coordinate and manage ad-hoc requests, such as creation of workflows, analysis, reporting and ensure that the associated communication activities are in place.
• Coordinate customer satisfaction activities by highlighting, mitigating and communicating risks.
• Deliver operational aspects of HR strategies, related projects and initiatives and the development of the HR operational programme within the areas of expertise.
• Support and contribute to the identification of new HR initiatives, trends and innovations
• Support the development and implementation of IT tools relevant to the services with the goal of streamlining processes and to create value add.
• Support the review and revision of HR policies, including coordination within the Service with the relevant stakeholders in accordance with the priorities of the Service.

Role specific duties & responsibilities:

• Assist in timely administration of Traineeship Programme, primarily onboarding
• Assist in selection procedures administration (time allowing)

What do we offer?

A fulltime, temporary job from 1-08-2026 until 30-09-2026 (assignment extention is possible)

Salary range:

• 3,934.40 gross per month (5 years of experience)
• 4,451.52 gross per month (5 - 15 years of experience)
• 5,036.61 gross per month (15 years of experience or more)

A diverse and stimulating working environment

Where will you work?

EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.

What do we ask?

Education:

• A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years;
• Field of study - Communication/Psychology/Administration/Law;

Experience:

• Up to 6 years of full-time relevant professional experience;
• In providing administrative support, including complex administrative procedures;
• In drafting various types of communication;
• In stakeholder management.
• With SuccessFactors Recruiting module

Skills & knowledge:

• MS Office suite;
• Attention to detail
• Candidate-centricity

Are you interested?

Got excited? Apply untill the 29th of June, 2026, by leaving your details on our website via the application button.