Office Support Coordinator (Part-time)

About the Role

We are looking for a proactive and detail-oriented Part-time Office Support Coordinator to support daily office operations. This role is essential to maintaining a clean, comfortable, and well-organized workplace for our on-site team. The Office Support Coordinator will be responsible for office tidiness and organization, pantry and supplies management, as well as vendor communication support and general administrative support.

Employment Type

Part-time (24 - 32 hours/week)

Work Model

On-site (office-based)

Responsibilities

• Ensure the office environment remains clean, tidy, and organized throughout the week
• Maintain cleanliness of shared spaces, including pantry/kitchen area, meeting rooms, reception, and break areas
• Coordinate with external cleaning vendors if applicable (e.g., track issues, report needs)
• Monitor and report facility issues (e.g., broken equipment, maintenance needs)

• Coordinate catering facilities
• Ensure office pantry items are always replenished in time (food, drinks, snacks, coffee/tea, etc.)
• Track inventory levels and forecast replenishment needs based on team usage
• Place orders regularly with suppliers and manage deliveries
• Keep pantry storage clean and well-organized (stock rotation, expired items removal)
• Maintain coffee machines, water dispensers, refrigerators, and pantry equipment (basic daily care)

• Maintain office supplies inventory (stationery, printing supplies, household supplies, etc.)
• Support with internal office events
• Handle ad-hoc administrative tasks as assigned by HR/Operations

• Prior experience in office administration, office support, or facility/pantry management (preferred)
• Reliable, hands-on, and comfortable with physical tasks (carrying supplies, organizing stock, etc.)
• Strong attention to detail and cleanliness standards
• Good time management and ability to work independently
• Friendly and service-minded attitude with a team-first mindset
• Good English communication skills (spoken/written)
• Basic computer skills
• Able to work on-site consistently
• Eligible to work in the Netherlands with a legal residence permit - we do not provide work permit for this role

• Paid Annual Leave
• Public Transport Expenses Coverage
• Lifestyle Wallet - Gift Cards
• Personal and Professional Growth Wallet
• Monthly Health Care Allowance
• Special benefits for birthdays and summer- and winter holidays
• Sponsored lunch in the office; free snacks and refreshments
• Healthy Lifestyle Support: gym memberships, therapy sessions